As of August 1st, 2023, the United States Citizenship and Immigration Services (USCIS) officially launched its new Form I-9. This update replaced the older Form I-9 (Rev. 10/21/19) in favor of what the agency stated was a more streamlined and shortened version of the I-9.
USCIS made the following updates to Form I-9.
Easy right? Just change the form used during the company’s onboarding process, and recruiters and human resources professionals can continue with their standard procedures. Incorrect. Some complications come with these updates, specifically for those who use E-Verify.
Form I-9 is the crucial element of E-Verify’s web-based employment eligibility verification. E-Verify electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. Department of Homeland Security, which confirms an employee’s eligibility to work in the United States.
The U.S. Department of Homeland Security (DHS) issued a final rule which confirms that only employers that use E-Verify who are in good standing may continue to conduct verifications electronically after August 1st, 2023.
This rule pushes us toward a potential reality where permanent remote examinations can become the norm for all employers.
The requirements set forth by DHS state that E-Verify Employers performing remote verification must conduct a live video interview with the employee and retain copies of all documents presented in the I-9 verification process.
Besides already having a leg up on updating the I-9 form that went into effect on August 1st, SmartSearch users that are approved for the use of E-Verify have a direct integration with the system. Using the SmartSign e-signature platform, SmartSearch customers can easily collect signatures and documentation required for Form I-9 at any point in their hiring or onboarding process.
Employers have until October 31st, 2023, to cease the use of the old Form I-9 (Rev. 10/21/19) and replace it with the new Form I-9 (Rev. 08/01/23). Using the older form after this date will result in the incursion of fees, so don’t wait. If you’d like to speak with one of our team members about implementing Form I-9 automation, CLICK HERE.