Onboarding software systems are designed to help recruiters and hiring professionals to manage the onboarding process for new hires. The best onboarding tools provide a single portal to manage candidate communications, documents, and other practices specific to your company policies. This makes it easier for HR professionals to work more efficiently.
HR professionals, recruiters, and managers need optimal onboarding software. This system should organize the entire onboarding program, such as management and approval of contracts. It should also update employee records and generate reports to help improve employee experience.
How Onboarding Software Works
Onboarding Software is all about creating the best possible hiring process. The features that make up these systems can optimize and track communication between different members of your talent acquisition team. This ensures the progress of each new hire as they move through your company’s employee onboarding process. This can include tax and employment verification, compliance tools, and integrations with payroll administration.
These systems serve as an efficient way to optimize the most critical determining factor for new hire productivity and retention onboarding. With the right onboarding software solution, new employee processes are standardized, ensuring that the experience is consistent and compliant from interns to executives.
How to Choose the Right Onboarding System
There are many onboarding systems on the market for professional recruiters and corporate human resources professionals, making the selection process time-consuming. But not all systems on the market are designed with these four features that these professionals need, making it easier to choose the right solution.
Reporting:
From an applicant’s personal information to the data points associated with the ideal candidate to a client’s business information, the right solution will efficiently collect all information providing a fail-safe and secure system to protect proprietary data.
Automation:
Building the right automation is the same as building the right process. You need to be able to customize it to your specific needs. If automated tasks are not customizable, they will not work.
Tracking:
Automated reminders are essential not just for recruiters but also for new hires, clients, and internal team members. Optimal onboarding systems track your entire process with easy deadline management and automated notifications.
Applicant Tracking Systems:
An Applicant Tracking System (ATS) is a software solution built to assist with human resources, recruitment, and hiring needs. Combining the capabilities of an ATS with Onboarding Software allows recruiters to build easily accessible documents and seek out the data they need.
CRM & Marketing Automation:
A Customer Relationship Management System is a software solution that manages all the interactions and communications between your company and your customers, potential customers, vendors, partners, and employees. These systems are designed to help develop, track and automate all communications to nurture relationships properly, which is why the data from these interactions work well with onboarding systems.
Payroll:
Payroll software automates the process of managing employee wages and tax deductions. It is also used for tracking time off and benefits, creating an accessible portal for employees to manage their information. Integrating payroll software with your Onboarding Software optimizes the process.
Accounting:
Accounting software is one of the primary pillars of any business’s tech stack, tracking cash flow, purchase orders, budgets, and other financial statements. Integrating these systems with your Onboarding Software helps automate financial management by properly storing all information and documents in one singular platform.
LMS Software:
Learning Management Systems (LMS) are designed to support the learning and development of different skills and subjects. Integrating LMS and onboarding system helps build a better employee retention.
E-Signature & Document Management:
Digital Signature Software or E-Signature Software provides a secure portal for capturing signatures through cryptography, helping verify signatures throughout the document-signing process. Building this integration with Onboarding Software helps store and process data effectively.
VMS Software:
Vendor Management Systems helps organizations manage their relationships with third-party contractors. These solutions facilitate the contracting and management of these third-party relationships to deliver proper evaluations. Integrating VMS software with an onboarding solution helps create a better system for evaluating employee retention.
Build A Better Onboarding Process with SmartSearch
The SmartSearch® Onboarding Portal+ extension is a modern feature of our all-in-one talent acquisition platform. This onboarding enhancement is designed to further improve the candidate experience from improved document management capabilities as a one-stop, mobile-friendly portal to expedite all onboarding activity.