Right to Represent (RTR) in the Age of Automation

Right Represent (RTR) documents are a powerful tool for professional recruiters.  But, staffing industry professionals who use Vendor Management Systems (VMS) typically find RTR documents essential for building an automated recruitment process.

With a system that ensures Recruiting and Talent Relations (RTR) documents are collected, updated, and exported in a timely manner, recruiters can easily keep track of the candidates they have the right to represent for a specific role.

This system can help recruiters effectively manage the recruiting process, from sourcing and screening applicants to scheduling and conducting interviews. Additionally, this system provides a central repository for all RTR documents, ensuring that all relevant information is up-to-date and easily accessible.

By streamlining the collection and maintenance of RTR documents, recruiters can save time and resources while ensuring that candidates have the best possible experience.

Is Right to Represent Still Relevant and Enforceable?

An RTR document is a pillar for building a system of truth between candidates, recruiters, and corporate clients.

The right to represent gives clients the assurance that candidates have been vetted and made aware of the opportunity they are being submitted for while ensuring the candidate recruiter receives proper credit.

For candidates, it ensures that their chosen recruiter stays in touch with them, ensuring they have up-to-date information on new opportunities for which the recruiter is sourcing candidates.

Because of these benefits, many corporate organizations have begun requiring updated RTR documents before reviewing any submissions from different recruiting firms.

Building the RTR Into Your Recruiting Workflows

While automated workflows can be a game changer for recruiters, if these automations give special attention to properly gathering and storing documentation, they are setting you up for success.  Luckily the right tech stack can be built for recruiting firms and their corporate clients.  The bullet points below give a brief overview of how each system works to collect approvals throughout the recruitment process.

• Vendor Management System: using a Vendor Management System, corporate hiring managers can easily manage the numerous staffing firms they use to build their global hiring network. Different VMS platforms treat Right to Represent documents differently but generally store the RTR as an attachment in the candidate profile.   The best method for building this into the recruiting process is to make the RTR a required document, a specific field that can trigger action within the Vendor Management System.
• Candidate Relationship Management: Candidate Relationship Management (CRM) systems are often the system of record for an entire company. They automate and monitor all communication between different contact types.  Building the integration between your CRM and the other design on this list ensures that the request for an RTR goes out to the appropriate parties through email, text, or other forms of communication.
• eSignature Software: without signatures, the RTR doesn’t provide any value. eSignature software allows all parties to collect approvals through a digital portal speeding up the RTR process to maximize productivity.
• Applicant Tracking System: The Applicant Tracking System is a database of potential candidates. It helps recruiters find the right person for a job when the role is posted in the VMS. The Applicant Tracking System (ATS) serves as a digital checklist for recruiters. It ensures that the candidate gives an up-to-date Right to Represent (RTR) authorization before being presented for the role.

While the connections between these systems seem simple, faulty connections can lead to complications for all parties involved.

Re-Imagining Candidate Experience Using Your Right to Represent Agreement

An RTR agreement is typically internal for recruiters and their clients. However, it can be a great way to foster better ties between recruiters and candidates.

When introduced correctly, the RTR is a communication tool that builds trust between candidates and their recruiters. The agreement outlines the job role and its responsibilities. This helps to show the recruiter’s worth and also gives the candidate the option to reject the position.

Automate the RTR Process with SmartSearch

Unlike other recruiting software solutions, SmartSearch is designed to automate the entire recruiting process using one singular platform.  We provide a comprehensive solutions for successful hiring.  Our SmartSign eSignature Platform helps you collect necessary documents.

Our Applicant Tracking System and Vendor Management platform help you keep track of candidate submissions.  Schedule a demo today to learn how SmartSearch can connect and automate your candidate sourcing process.