Right to Represent (RTR) in the Age of Automation.

Right Represent (RTR) documents are a powerful tool for professional recruiters.  But, staffing industry professionals who use Vendor Management Systems (VMS) typically find RTR documents essential for building an automated recruitment process.

With a system that ensures RTR documents are collected, updated, and exported, recruiters can easily maintain track of the candidates they have the right to represent for a role.


Is Right to Represent Still Relevant and Enforceable?

An RTR document is a pillar for building a system of truth between candidates, recruiters, and corporate clients. 

The right to represent gives clients the assurance that candidates have been vetted and made aware of the opportunity they are being submitted for while ensuring the candidate recruiter receives proper credit.  

For candidates, it ensures that their chosen recruiter stays in touch with them, ensuring they have up-to-date information on new opportunities for which the recruiter is sourcing candidates.

Because of these benefits, many corporate organizations have begun requiring updated RTR documents before reviewing any submissions from different recruiting firms.


Building the RTR Into Your Recruiting Workflows.

While automated workflows can be a game changer for recruiters, if these automations give special attention to properly gathering and storing documentation, they are setting you up for success.  Luckily the right tech stack can be built for recruiting firms and their corporate clients.  The bullet points below give a brief overview of how each system works to collect approvals throughout the recruitment process.

  • Vendor Management System: using a VMS, corporate hiring managers can easily manage the numerous staffing firms they use to build their global hiring network. Different VMS platforms treat Right to Represent documents differently but generally store the RTR as an attachment in the candidate profile.   The best method for building this into the recruiting process is to make the RTR a required document, a specific field that can trigger action within the Vendor Management System.
  • Candidate Relationship Management: a CRM system is often the system of record for an entire company, automating and monitoring all communication between different contact types. Building the integration between your CRM and the other design on this list ensures that the request for an RTR goes out to the appropriate parties through email, text, or other forms of communication.
  • eSignature Software: without signatures, the RTR doesn’t provide any value. eSignature software allows all parties to collect approvals through a digital portal speeding up the RTR process to maximize productivity.
  • Applicant Tracking System: The Applicant Tracking System is the candidate database that helps recruiters source candidates when a new role is posted in the VMS. The ATS will often work as a digital checklist for the recruiter, ensuring that an up-to-date RTR is signed when the candidate authorizes the recruiter to present them for the role.

While the connections between these systems seem simple, faulty connections can lead to complications for all parties involved.




Re-Imagining Candidate Experience Using Your Right to Represent Agreement.

While an RTR agreement is often considered an internal document for the recruiter and their clients, a Right to Represent agreement can be an excellent tool for creating better relationships between recruiters and their candidates.

When introduced correctly, the RTR is a communication tool that builds trust between candidates and their recruiters.  The agreement lists the role and an overview of that role’s responsibilities, helping establish the recruiter’s value while also establishing comfort in that the candidate can decline the specific position.


Automate the RTR Process with SmartSearch.

Unlike other recruiting software solutions, SmartSearch is designed to automate the entire recruiting process using one singular platform.  From collecting essential documents with our SmartSign eSignature Platform to properly tracking candidate submissions with our ATS and VMS software, we are a single source for hiring success.  Schedule a demo today to show you how we can connect and automate your candidate sourcing process.